2025 Annual Meeting

INTA offers Corporate and Associate registrants of the 2025 Annual Meeting with complimentary registrations if the following has been satisfied:

• Corporate Registrations: For every three (3) full price 2025 Annual Meeting registrations purchased within the same umbrella organization, receive one (1) free 2025 Annual Meeting registration. This offer can be repeated, allowing you to buy another three (3) and get one (1) free, then buy three (3) more and get another one (1) for free, and so on.
• Associate Registrations: For every six (6) full price 2025 Annual Meeting registrations purchased within the same umbrella organization, receive one (1) free 2025 Annual Meeting registration. This offer can be repeated, allowing you to buy another six (6) and get one (1) free, then buy six (6) more and get another one (1) for free, and so on.
• Limitations: Only paid 2025 Annual Meeting Registrations will count towards the Bulk Discount pricing calculations outlined above. Calculations depend on organizations to be properly related for the registration system to properly offer earned complimentary registrations.
• Exclusions: Registration prices that are not eligible for Bulk Discount pricing include: Emeritus Member, Government Member/Non-Member, Nonprofit Member/Non-Member, University Member, Professor Member, Student/Student Bridging Member, and any complimentary registration (other than those provided by the Bulk Discount pricing calculations).
• Questions about bulk discount pricing? Contact us.

We encourage you to review our Event Policies, which apply to all INTA events.

Refunds

For consideration of a refund for the Annual Meeting, submit your Refund Request Form to INTA Member Operations stating in detail the reason for the refund request and including copies of relevant supporting documents for the refund request.

Full refunds for the registration fee paid, minus an administration fee of US $250, will be issued for refunds requested by Friday, April 18, 2025, 11:59 pm (U.S. Eastern Time). This includes registrations made during the Pre-Sale and Flash Sale events.

A refund of 75 percent of the registration fee paid, minus a US $250 administration fee, will be issued for refunds requested between Saturday, April 19, 2025 and Friday, May 2, 2025, 11:59 pm (U.S. Eastern Time).

No refund requests will be accepted and no refunds will be given beyond Saturday, May 3, 2025, 12:00 am (U.S. Eastern Time).

Substitutions

Your base registration for the 2025 Annual Meeting is transferable to another person affiliated with your umbrella member organization. Add-on business development activities for the Annual Meeting are transferable to any other person who is registered for the 2025 Annual Meeting.

To facilitate the registration substitution process, please submit your Substitution Request Form to INTA Member Operations, stating in detail the reason for the substitution and the person attending in your place. If you would like to transfer your add-on business development activity to another person, please contact INTA Member Operations.

All substitution requests must be submitted by Wednesday, May 14, 2025, 11:59 pm (U.S. Eastern Time).

Exhibit space assignment, booth sales, exhibit rules and regulations, exhibit space invoicing and payment, other exhibit questions

• Hall-Erickson, Inc. | [email protected] | +1-800-752-6312 | +1-630-434-7779
• Paul Graller | Exhibits Manager (Rules and Regulations, All Operational Questions)— [email protected]
• Mark Kuehl | Sales Manager (Booth Sales/Change Location Requests)— [email protected]
• Chrissy Petracek | Exhibitor Services (Booth Confirmations and Invoices)— [email protected]

To optimize your budget, we work with airlines from around the world to secure discounts—whether you’re a frequent flyer or a first-timer.

Once registered for the 2025 Annual Meeting—find out about travel discounts here.

The hotel reservation link will be available in your 2025 Annual Meeting confirmation email. Bookings will open in early January 2025.

INTA has negotiated discounted rates at all hotels in our official block from May 14 to May 24, 2025 (three days before and three days after the official dates of the 2025 Annual Meeting, based on availability). Our official housing provider is Connections Housing. Rates and availability are subject to change after April 24, 2025.

You must register for the Annual Meeting before you can reserve your hotel room within INTA’s block of discounted rooms. If you cancel your registration, your hotel reservation will also be canceled. The Annual Meeting rate is limited to one room per registrant. Once you complete the meeting registration, you will receive a link to the Hotel Booking System in your confirmation email, or you can log into the registration portal at any time after you register to book a room (based on availability).

Questions? Please contact us.

See the map of official INTA hotels in San Diego!

INTA carefully chose Connections Housing as the official exclusive housing company for the Annual Meeting in San Diego, CA.

Please be warned that there are other companies claiming to have some relationship with the Annual Meeting. This is a misrepresentation. These companies may offer discounted hotel rates, may use URLs and websites similar to INTA’s, or may identify themselves in calls or emails as working for INTA. Please do not be misled. The only authorized communications will come from INTA (inta.org) or from Connections Housing. If you encounter any questionable solicitations, please contact us.

Once you have registered for the Annual Meeting, you can easily book a room on their website and feel confident that you will get what you paid for in the official INTA hotel block.

Connections Housing provides the following benefits to registrants:

• Secure reservation process
• No prepayment
• No change or cancellation fees, if your reservation is cancelled within the time period allowed
• Guaranteed satisfaction
• Call center support to assist you prior to arrival and on site

Reserving a Hotel Room
To check availability at individual properties, reserve a hotel room, and obtain the discounted rate, you must first register for the Annual Meeting. Hotel reservations must be made through the INTA housing company, Connections Housing, by Thursday, April 24, 2025, or until INTA’s block of rooms are sold out.

Hotel reservations will not be taken by telephone.

If you need to speak to a reservation specialist regarding your existing reservation, call +1-702-381-0912, or email [email protected]. Reservation specialists are available Monday to Friday, 9:00 am to 6:00 pm EST.

If you have a physical disability that requires special accommodation or would like to reserve a private suite, please contact us at [email protected].

 Guarantee
A valid credit card is required to hold your reservation. The credit card must have an expiration after the date of the event. Approximately 30 days prior to the start of the event, the hotel you book, not Connections Housing, may charge your credit card a deposit equal to one night’s room charge, plus tax.

Cancellation 
Please review your Hotel Reservation confirmation email thoroughly for your hotel’s specific cancellation and no-show policy. In most cases, guests must cancel reservations three days prior to arrival to avoid a cancelation fee. And in most cases, if canceled within three days of arrival, the credit card will be charged the full length of stay, plus tax.

 Changes 
To change or cancel your reservation on or before Wednesday, April 23, 2025, email [email protected] or call +1-702-381-0912. Changes or cancellations to your reservation after this date must be made directly with the hotel that you booked. Contact information for that hotel can be found on your reservation confirmation email. Changes at any time are based on availability.

 No-Show
If you do not show up for your hotel reservation (no-show), you will be charged for the entire stay.

You must notify your hotel of early departure upon checking in; otherwise, if you depart early, you will still be charged for the full time that you originally reserved, including tax.

See local healthcare options and contact information.

Before traveling to the United States, make sure you have the correct visa and you adhere to all health and safety regulations to enter the country.

Please check the Travel.State.Gov website for all information regarding visa requirements.